Mobile Application Privacy Policy

1. Introduction

GlobalVox LLC ("GlobalVox", "LogBook360", "we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how the LogBook360 mobile application ("App") collects, uses, stores, processes, and protects your information when you use the Android application available through Google Play.

This Privacy Policy applies only to the LogBook360 mobile application. It supplements the general website Privacy Policy available at logbook360.com/legal/privacy-policy.

By using the LogBook360 App, you agree to the practices described in this Privacy Policy.

2. Information We Collect

Depending on your organization's configuration and the features you use, the App may collect the following information.

Account Information

• Organization ID
• Name
• Email address
• User role
• Login credentials (managed securely)

Visitor Information

• Visitor name
• Company or organization
• Host information
• Visit purpose
• Visit date and time
• Visitor status
• Badge information

Identity Verification Information

When enabled by your organization, the App may collect:

• Government-issued identification details
• Visitor photographs
• Identity verification status

Device Information

The App may automatically collect:

• Device model
• Android version
• Device identifiers
• IP address
• Crash logs
• Diagnostic information
• App version

Location Information

If enabled by your organization and permitted by you, the App may access approximate or precise location to support visitor management and site-specific functionality.

3. Permissions Used by the App

The App may request the following Android permissions:

Camera

Used to:

• Scan QR codes
• Capture visitor photographs
• Verify visitor identity

Storage

Used to:

• Upload documents
• Store temporary files required by the application

Notifications

Used to:

• Notify hosts of arriving visitors
• Send visitor status updates
• Deliver emergency alerts
• Provide security notifications

Internet Access

Required for secure communication with LogBook360 cloud services.

Location (If Enabled)

Used only when required for organization-specific visitor management features.

Permissions are requested only when necessary and can be managed through your Android device settings.

4. How We Use Your Information

We use collected information to:

• Authenticate users
• Manage visitor check-ins and check-outs
• Verify visitor identity
• Generate visitor badges
• Notify hosts
• Maintain visitor records
• Improve security
• Detect fraud and unauthorized access
• Provide customer support
• Improve application performance
• Comply with legal obligations

5. How Information is Shared

We do not sell your personal information.

Information may be shared only with:

• Your organization using LogBook360
• Authorized administrators
• Trusted cloud service providers
• Identity verification providers (when enabled)
• Legal authorities where required by law

6. Data Storage and Security

LogBook360 uses industry-standard administrative, technical, and organizational safeguards to protect personal information.

Security measures include:

• HTTPS/TLS encryption
• Encrypted communication
• Secure cloud infrastructure
• Role-based access control
• Authentication and authorization controls
• Audit logging
• Continuous monitoring

No method of electronic storage or transmission is completely secure, but we take reasonable measures to protect your information.

7. Data Retention

Information is retained only as long as necessary to:

• Provide services
• Meet contractual obligations
• Comply with legal requirements
• Maintain security records

Retention periods may vary according to your organization's configuration and applicable laws.

8. Your Rights

Depending on your location, you may have the right to:

• Access your information
• Correct inaccurate information
• Request deletion of your information
• Restrict processing
• Object to certain processing
• Request data portability where applicable

Requests should generally be submitted through the organization that manages your LogBook360 account.

9. Children's Privacy

The App is intended for business and organizational use and is not directed toward children under the age of 13. We do not knowingly collect personal information from children.

10. International Data Transfers

Your information may be processed and stored in countries other than your own. Appropriate safeguards are implemented where required by applicable law.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Material changes will be reflected by updating the "Last Updated" date. Continued use of the App after changes become effective constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have questions regarding this Privacy Policy, please contact:

GlobalVox LLC
13401 Calm View Way
Herndon, Virginia 20171
United States
Email: connect@logbook360.com
Website: logbook360.com
General Privacy Policy: logbook360.com/legal/privacy-policy