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Visitor Pre Registration and Smart Check-In

Welcoming a visitor should feel effortless for them and organized for you. LogBook360 helps guests prepare before they arrive by guiding them through photo upload, ID verification, and watchlist screening, all from a secure link sent by your team. This reduces lobby wait times, eliminates paperwork, and gives visitors confidence that your workplace is ready for them. When guests arrive, the check in is fast and familiar. A quick QR scan or facial recognition lookup brings up their visit instantly. They can review and sign NDAs or organizational declarations, complete any health questionnaires, and receive a printed badge without confusion or delay. Throughout the process, your host, front desk, and security teams stay informed with real time alerts and validated identity data. The result is a check in experience that is warm, secure, and built around trust.

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When someone plans a visit to your workplace, they should feel supported from the very beginning. LogBook360 replaces slow, manual steps with a guided and intuitive process that starts before the visitor arrives. Your staff stays organized, your lobby moves faster, and guests feel confident from the moment they are invited.

A thoughtful start from your team

Hosts and receptionists can create visit requests in seconds. They can import contacts directly from their phone or type in details manually. Once submitted, LogBook360 sends the visitor a friendly email or text with instructions on how to prepare for their upcoming visit.

Visitors complete everything ahead of time

From the shared link, guests upload their photo and ID card. The system automatically performs a watchlist screening to keep your workplace safe. If there is ever a match, a security alert is raised so your team can take the right next steps. Once cleared, visitors receive a unique QR code that completes their pre registration.

A smooth and welcoming arrival

When visitors arrive onsite, they can scan their QR code at a kiosk or let the facial recognition system pull their details instantly. The system performs a second watchlist screening, confirms their identity, and walks them through NDA acknowledgments or organizational declarations. If your company uses health or Covid questionnaires, visitors can complete those during check in.

Complete clarity for your team

After the check in, LogBook360 prints a clean badge and notifies both the host and front desk that the visitor has arrived. This creates a lobby experience that is organized, predictable, and reassuring for guests and staff.

Key Capabilities

  • Pre-arrival verification with photo and ID upload
  • Automated two-step watchlist screening
  • QR-code based contactless check-in
  • Facial recognition–enabled check-in
  • Digital NDA and policy acknowledgment
  • Health and COVID questionnaire support
  • Instant badge printing
  • Real-time arrival alerts for hosts and front desk

  • Shorter lobby wait times
  • Fewer manual steps for reception
  • Increased visitor confidence and comfort
  • Stronger security posture with dual screening
  • Clear documentation for compliance
  • Seamless communication with hosts
  • A consistent, branded check-in experience